Custom Internal Portals
Consolidate operations, streamline decision-making, and offer specific access tiers for your team, partners, or clients in a single custom-built web platform.
What a custom internal portal is
A custom internal portal is a web application built around one company specific process, where each user role sees only what concerns them and where the data comes from the systems the company already uses, instead of being re-entered by hand.
It differs from an off-the-shelf tool in two ways: the business rules are written into the system instead of being worked around with parallel spreadsheets, and the company owns the code and the infrastructure.
What makes it useful
- Role-based dashboards tailored for different departments
- Integration with existing IT infrastructure (ERP, databases)
- Real-time visibility over critical KPIs
- Bank-grade security and GDPR-compliant data handling
The Problem
As businesses grow, off-the-shelf software stops making sense. Trying to force your unique operational model into restrictive SaaS tools ends up costing more in inefficiency than the software itself. Critical data gets scattered across multiple tools, and no one has a unified view of the business.
Signs a portal is missing
- The same information is entered in two or three different places by different people.
- Answering a simple question means asking someone to export a file.
- There are shared spreadsheets nobody knows who maintains, but everyone depends on.
- Giving a partner or a client access means emailing files around.
What it integrates with
An internal portal rarely replaces everything. In most cases it connects to what already exists and replaces only the manual layer in between.
- ERP and invoicing, by API where one exists and by database where it does not
- CRM and sales tools, synchronised in both directions
- Company authentication, including Microsoft Entra ID and Google Workspace
- Document storage in SharePoint, Google Drive or your own server
- Existing spreadsheets, imported once so you start with the history
How the project runs
Four phases. Scope, timeline and price are fixed at the end of the second, and from there on there is no budget revision halfway through.
- 01
Assessment
30 minutesWe understand the operation, the systems in use and where the manual work sits. Free and with no commitment to proceed.
- 02
Discovery and proposal
2 to 3 weeksWe map the real process, design the architecture and list the integrations. Scope, timeline and price close here.
- 03
Build
8 to 14 weeksTwo-week cycles with a demo at the end of each one. You validate every delivery before we move to the next.
- 04
Go live
1 to 2 weeksData migration, team training and documentation. Three months of support included after delivery.
What it costs
We publish the numbers so you can decide before talking to us. These are real ranges from projects we run, not a price list. The exact figure closes in the proposal and does not change halfway through.
Single-scope portal
€15,000 to €25,000
One user role, one integration and the essential screens to replace the manual process.
Multi-role platform
€25,000 to €45,000
Several roles with distinct permissions, three to five integrations and its own reporting.
Core operations platform
from €45,000
The portal becomes the system the operation runs on, with data migration and several modules.
Frequently asked
Want to know what this would do in your operation?
Free diagnosis, no commitment. We look at your process and come back with a plan covering scope, timeline and investment. Reply within 48 business hours, NDA included by default.
- 100% free diagnosis
- No commitment to proceed
- Reply within 48 business hours
- NDA included by default
Request free diagnosis
Two minutes to tell us the essentials. We reply within 48 business hours with a first read on your case and, if it makes sense, a proposed session.
Explore other solutions
Every vertical has its own challenges. See how we approach other sectors where we have proven experience.