Custom ERP for construction and site management

Budgets per site, measurement records, subcontracting and team hours in a single system, with the real cost of every work front known while there is still time to act.

Why construction does not fit a generic ERP

In a normal ERP, the centre is the product or the client. In construction, the centre is the site: each one has its own budget, measurement records, subcontractors, deadlines and margin. Two sites of the same type rarely run the same way.

That is why almost every company in the sector ends up with the same arrangement: an invoicing package, an accounting package, and the real site control in a spreadsheet only one person knows how to maintain. It works until the company has more sites than fit in that person head.

What changes with a system designed for site work

The site as the centre: budget, costs, measurement records, subcontracting and hours all tied to the same place.
Variance known in time: real cost per work front appears during the job, not at closing.
Recording on site: hours, materials and incidents logged where they happen, not transcribed at night.

The problem: you only know if the site made money at the end

The budget was built on an expected cost. During the job, extra work comes in, subcontracts overrun and hours go uncounted. When the accounts close, three months later, there is nothing left to do. And the next site is budgeted on the same assumptions, because the real variance was never measured.

Signs you are at this point

Site cost control lives in a spreadsheet only one person can maintain.
Measurement records are prepared by hand, and disputing one with the client means reconstructing everything.
Team hours arrive on paper and are typed in days later, with errors.
You only find out a site lost money once it is finished.

What comes under control

The goal is not digitising the whole company. It is controlling what decides margin: budget against real cost, measured while the job is still running.

Budgeting

From budget to control, without retyping

The approved budget becomes the basis for cost control, with chapters and line items preserved. Nobody has to rebuild the structure in a separate sheet.

Site

Real cost per work front

Material, labour and subcontracting charged to the site and the work front as they happen, with variance against budget visible during execution.

Measurement

Records built from what was logged

Measurement records come from what was executed and logged, with a history of quantities and revisions. Disputing a record stops being a memory exercise.

Crews

Hours logged on site

Hours per worker and per work front recorded on location, with a simple interface, so costs enter the system the same day.

With what you already use

We do not replace accounting or invoicing. We connect to them, so that site control and the financial side stop being two separate worlds.

Accounting and invoicing: Primavera, PHC, Sage and Moloni
Existing budgeting spreadsheets, imported rather than abandoned
Procurement platforms and regular suppliers
Site apps for logging hours and incidents, including on mobile
Client systems requiring specific measurement or reporting formats

Continuity and evidence

In a sector where contractual disputes are common, the value of a system lies as much in the control as in the evidence it leaves behind.

Full history of budget revisions, measurement records and quantities, with date and author.
Photos and incidents linked to the work front and the date.
Code, infrastructure and database handed over to your company.
Data hosted in the European Union, with permissions per site and per profile.
Technical documentation and training included in delivery.

How it is implemented

Start with one pilot site, not the whole company. It is the only way to learn what the system has to do before extending it.

01
Diagnosis
30 to 45 minute session, free
We look at how you budget, how you control costs today and where margin is lost unnoticed. You leave knowing where to start.
02
On-site study
3 to 4 weeks
Following a real site, from budget to measurement record, with the people doing the work. Prototype of the site screens before code.
03
Pilot site
10 to 16 weeks
System in use on one site, running in parallel with the current method, until the numbers match the spreadsheet.
04
Rollout
Depends on scope
Remaining sites and additional modules, with the team already used to it and the process validated in the field.

Investment

Reference bands upfront. The exact figure is fixed in the proposal, after the on-site study, and does not change midway.

Site cost control

€25,000 to €45,000

Budget, cost per work front, crew hours and invoicing integration. 10 to 16 weeks.

Full site ERP

€45,000 to €90,000

The above plus measurement records, subcontracting, procurement and a site app. 16 to 28 weeks.

Evolution

On proposal

The first 3 months of support are included. After that, ongoing support as the company grows in number of sites.

Frequently asked questions about construction ERP

No. Invoicing and accounting stay where they are, and we connect to them. What most construction companies lack is not invoicing, it is knowing the real cost of each site while it is running. That is the scope.

It is the part that most determines success. Which is why logging is designed for mobile, with the fewest possible taps, and validated with foremen before any code exists. If logging is more work than paper, nobody logs and the system fails.

Yes. Almost every company budgets in a spreadsheet with its own structure of chapters and line items. That structure is mapped during the study and imported, rather than forcing you to retype everything.

The pilot site usually takes 10 to 16 weeks to be operational, after 3 to 4 weeks of study. The first useful signal comes earlier: during the study it is common to discover where margin is being lost, before any system exists.

That is normal in the sector, and precisely why a generic product tends not to fit. The system is designed for the site structure to be configurable, and the pilot is deliberately chosen from the more complex sites, not the simplest.

Next step

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